There are circumstances when a patient may want someone else to be able to obtain or provide medical or financial information on their behalf.
In keeping with HIPAA (Health Insurance Portability and Accountability Act) privacy and security requirements, special consents and authorizations are available at Registration for your convenience or you may download them below and bring the completed forms with you when you arrive for your appointment.
Here are some situations that may apply to you.
Treatment for a Minor
Parent(s) who are unable to bring their child(ren) in for their medical care and who have asked a responsible adult to do so, must provide written authorization for this to occur. For patient convenience, Sansum Clinic provides an “Authorization for Agent to Consent to Medical Treatment of a Minor”.
Note: Parent or legal guardian must be present for all child immunizations.
Download: Authorization for Agent to Consent to Medical Treatment of a Minor
Consent for Proxy Access to MyChart
Adults may have a family member, loved one or caregiver who they would like to grant access to their MyChart Account. To do this, log into your own MyChart account and click the My Family’s Records link on the My Account tab. Then click the Grant an adult access to your record link. Fill out the form and click Submit Request. You and your proxy will be contacted within 2 business days to complete the request. In cases of diminished capacity of the patient, the proxy can request access using the Request for Proxy Access to MyChart form. The patient MUST have legal documentation of the proxy’s right to access their medical records on file (i.e. durable power of attorney).
Download: Request for Proxy Access to MyChart (English)
Release of Clinical Information
Adults may have a family member, loved one or caregiver who makes their appointments or calls for medical concerns on their behalf. These representatives must be identified by the patient and documented in the patient records so our medical and support staff can provide medical information to them. For patient convenience, Sansum Clinic provides “Consent to Disclose Protected Health Information to a Designated Patient Representative” form.
Download: Consent to Disclose Protected Health Information to a Designated Patient Representative (English)
Download: Consent to Disclose Protected Health Information to a Designated Patient Representative (Espanol)
Release of Radiologic Records
This form is used to request copies of CT scans, mammograms, MRIs, PETs, X-Rays and other radiologic records. The completed authorization form should be sent to:
Health Information Services (HIS)
c/o Release of Information Department
89 S. Patterson Ave.
Santa Barbara, CA 93111
Download: Authorization to Release Radiologic Records
Release of Billing Information
Patients may have someone assisting them with their financial matters. These representatives must be identified by the patient and documented in the patient records so our medical and support staff can provide billing information to them. The completion of the “Patient Consent for Release of Billing Information” form will permit our Billing Staff to speak directly with the person regarding your financial matters with Sansum Clinic.
Download: Patient Consent for Release of Billing Information
Medical Release Forms
This form, which is also available in Spanish, is necessary for the inspection or copying of a patient’s medical records. Release of patient medical information requires completing a “Authorization for Use/Disclosure of Protected Health Information” form. There is no charge for forwarding health information to other providers including those outside Sansum Clinic.
Download Sansum Clinic: Authorization for Use/Disclosure of Protected Health Information (English)
Download Cancer Center: Authorization for Use/Disclosure of Protected Health Information (English)
Download: Authorization for Use/Disclosure of Protected Health Information (Espanol)
Outside Medical Records
Please send outside records, along with this form to:
Sansum Clinic Health Information Services
c/o Relese of Information Department
89 S. Patterson Ave.
Santa Barbara, CA 93111
Download: Outside Medical Records Form
Questions? Please contact Health Information Services at: (805) 692-4604 or firstname.lastname@example.org and a representative will be glad to assist you. This form is for medical records recieved from a non-Sansum Clinic provider or from a new patient and determinded to be part of Sansum Clinic Health Information Services/Medical Records files.
Sansum Clinic provides a convenient wallet size medication card to record your medications. Bring this card with you to all appointments. In the case of an emergency or change to your medication, this card provides information on what medications you are currently taking. Presenting this card at the time of refilling any prescriptions or visiting at a new pharmacy will provide the Pharmacist with vital information to help prevent any drug interactions.